The procedures for adding, changing, or deleting a listing -- or requesting a secure listing (also called a privacy restriction) -- vary for students, faculty/staff, and departments.
Wrong E-mail Flagged As Official (and can't get your PIN)?
Your official e-mail address is the single registered email address that is recorded in a central database, and published in University on-line directories. It is the e-mail address of record to be used for official communications by other systems (e.g. PIN system). If you have been issued more than one email address by the University, it is probable that both addresses are registered in the central system; however only one can be flagged as the official address at any one time. If the wrong address is flagged as your official address, please contact your directory contact, contact the Service Desk or call (617) 495-7777 and request that a ticket be logged with the directory applications group. Corrections to fix flags on official email addresses take effect immediately.
Faculty and Staff
Changes to listings
Updates to telephone listings and official e-mail are handled by local Directory Contacts. To identify your local contact, contact the Service Desk via email, or call them at (617) 495-7777. Please include your name and HUID number, as well as your HR department name.
After an update is made by a directory contact, it takes one to two business days for a change to be reflected in the Harvard operators' directory, or the University online directory (www.directory.harvard.edu).
If you prefer your details not to appear in the directory, you may request a privacy restriction by visiting your Human Resources Office (in person).
Changes to listings
Certain changes to student listings must be approved by the Registrar of the School(s) where you are enrolled. See below for a list of Schools, instructions, and a list of Registrar websites. (Registrars are the official source of legal name, address and phone information for students. They provide it to the central student Financial Services office. These data are then shared with the ID card system and University directories, which function as official stewards of such information.)
If you need to report a change of address and phone data, please contact your Registrar. If you have reported a recent address change to the Term Bill office directly, you must also contact your Registrar.
If you prefer your details not to appear in the directory, you may request a privacy restriction by visiting your Registrar's Office (in person). If you are cross-registered you must request separate privacy restrictions from each School.
|School||Data||What To Do|
|GSD||Address & phone update||Contact Registrar’s Office and use this form:
|GSD||E-mail address correction||Contact GSD IT:
|GSE||Address & phone||
Contact Registrar’s Office and use this form:
|GSE||E-mail address correction||Contact GSE IT:
|FAS (College & GSAS)||Address and Phone updates||Use the Directory Update Portal at my.harvard.edu|
|FAS||E-mail address correction||Contact the HUIT Helpdesk at firstname.lastname@example.org|
|HBS||Address & phone update||More information:
|HBS||Email-address correction||Email MBS Registrar Services at Registrar@hbs.edu|
|HDS||Address & phone update|
|HDS||E-mail address correction||Contact HDS IT: email@example.com|
|HLS||Address & phone update||Contact Registrar’s Office:
|HLS||E-mail address correction||Contact HLS Helpdesk:
|HMS||Address & phone update||Contact Registrar’s Office: Registrar_hms@hms.harvard.edu or
|HMS||E-mail address correction||Contact HMS IT:
|HSDM||Address & phone update||Contact Registrar’s Office: firstname.lastname@example.org|
|HSDM||E-mail address correction||Contact HMS IT:
|HSPH||Address & phone update||Use ALICE (self-service):
|HSPH||E-mail address correction||
Contact Registrar’s Office:
|HKS||Address & phone update||
Contact Registrar’s Office or use this form:
|HKS||E-mail address correction||Contact HKS IT:
List of Registrar Web Sites
To request a secure directory listing or to change certain information in an existing Harvard directory listing -- for example, to change your name after you are married -- students must submit a written request to the Registrar for each school at which they are enrolled. Links to Registrar web sites are below.
Faculty of Arts and Sciences (College, GSAS, SEAS)
Graduate School of Design
Graduate School of Education
Harvard Business School
Harvard Medical School
Harvard School of Dental Medicine
Harvard Kennedy School of Government
School of Public Health
Division of Continuing Education (Extension, Summer School)
Please note that not all Registrars maintain a public web site. If your school is not listed here, you can call the Harvard operators and request your Registrar's phone number.