The procedures for adding, changing, or deleting a listing -- or requesting a secure listing (also called a privacy restriction) -- vary for students, faculty/staff, and departments.
Wrong E-mail Flagged As Official (and can't get your PIN)?
Your official e-mail address is the single registered email address that is recorded in a central database, and published in University on-line directories. It is the e-mail address of record to be used for official communications by other systems (e.g. PIN system). If you have been issued more than one email address by the University, it is probable that both addresses are registered in the central system; however only one can be flagged as the official address at any one time. If the wrong address is flagged as your official address, please contact your directory contact, contact the Service Desk or call (617) 495-7777 and request that a ticket be logged with the directory applications group. Corrections to fix flags on official email addresses take effect immediately.
Faculty and Staff
Updates to telephone listings and official e-mail are handled by local Directory Contacts. To identify your local contact, contact the Service Desk or call (617) 495-7777. Please include your name and HUID number, as well as your HR department name.
After an update is made by a directory contact, it takes 1 to 2 business days for a change to be reflected in the Harvard operators' directory, or the University online directory (www.directory.harvard.edu).
* Employees: To request a privacy restriction which will unlist you across the University, you should apply in person at your local HR Office.
Students
Certain changes to student listings must be approved by the Registrar of the school(s) where you are enrolled. See below for a list of schools and instructions, and a list of Registrar websites.
Registrars are the official source of legal name, address and phone information for students. They provide it to the central student financial services office. Data are then shared with the ID card system and university directories, which function as official stewards of these data.
If you need to report a change of address and phone data, please contact your registrar. If you have reported a recent address change to the Term Bill office directly, you must also contact your registrar.
* Students: To request a privacy restriction which will unlist you across the University, you MUST apply in person at your Registrar's Office. If you are cross-registered you must request privacy separately with each school. Requesting a delete WILL NOT initiate a privacy flag.
| School | Data | What To Do |
| GSD | Address & phone update | Contact Registrar’s Office and use this form: http://www.gsd.harvard.edu/inside/registrar/form_change_address.doc |
| GSD | E-mail address correction | Contact GSD IT: http://www.gsd.harvard.edu/inside/computer_resources/manual/assistance/index.htm |
| GSE | Address & phone |
Contact Registrar’s Office and use this form: |
| GSE | E-mail address correction | Contact GSE IT: http://isites.harvard.edu/ltc |
| FAS College | Address update | Contact your House Administrator |
| FAS GSAS | Address update |
Contact Registrar’s Office: |
| FAS College or GSAS | Phone updates |
More information: |
| FAS | E-mail address correction | Contact FAS Helpdesk at help@fas.harvard.edu |
| HBS | Address & phone update | More information: http://my.hbs.edu/mbadocs/admin/quick_info/academics/records/classcards/data_access.jhtml |
| HBS | Email-address correction | Email MBS Registrar Services at registrar@hbs.edu |
| HDS | Address & phone update |
Contact Registrar’s Office: registrar@hds.harvard.edu or |
| HDS | E-mail address correction | Contact HDS IT: hdshelp@hds.harvard.edu |
| HLS | Address & phone update | Contact Registrar’s Office: http://www.law.harvard.edu/academics/registrar/ |
| HLS | E-mail address correction | Contact HLS Helpdesk: http://www.law.harvard.edu/administration/its/students/desk.php |
| HMS | Address & phone update | Contact Registrar’s Office: registrar_hms@hms.harvard.edu or http://www.hms.harvard.edu/registrar/sServices/addres.html |
| HMS | E-mail address correction | Contact HMS IT: https://itforms.med.harvard.edu/support_general.html |
| HSDM | Address & phone update | Contact Registrar’s Office: isisdent@hms.harvard.edu |
| HSDM | E-mail address correction | Contact HMS IT: https://itforms.med.harvard.edu/support_general.html |
| HSPH | Address & phone update | Use ALICE (self-service): https://my.sph.harvard.edu/cp/home/displaylogin |
| HSPH | E-mail address correction |
Contact Registrar’s Office: |
| KSG | Address & phone update |
Contact Registrar’s Office or use this form: |
| KSG | E-mail address correction | Contact KSG IT: http://ksgnotes1.harvard.edu/demo.nsf/base?readform&url=options |
List of Registrar Web Sites
To request a secure directory listing or to change certain information in an existing Harvard directory listing -- for example, to change your name after you are married -- students must submit a written request to the Registrar for each school at which they are enrolled. Links to Registrar web sites are below.
Divinity School
Faculty of Arts and Sciences (Undergraduate, Graduate, and Continuing Education programs)
Graduate School of Design
Graduate School of Education
Harvard Business School
Harvard Medical School
Harvard School of Dental Medicine
Harvard School of Engineering and Applied Sciences
JFK School of Government
Law School
Radcliffe Institute
School of Public Health
Please note that not all Registrars maintain a public web site. If your school is not listed here, you can call the Harvard operators and request your Registrar's phone number.