What else do I need to know about MIDAS, Harvard's application for Managing Identity Data & Affiliation Securely?

What are the necessary system requirements for MIDAS?

  • Windows: Internet Explorer 10 and higher, Firefox 30.x and higher
  • Mac: Firefox 30.x and higher, Safari 8.x and higher, Chrome 40.x and higher
  • If running reports and using Internet Explorer, downloads should be enabled and any pop-up blockers should be disabled
  • For all operating systems and browsers:
    • Cookies should be turned on
    • Avoid using the browser's Back button; instead, use links within MIDAS
    • Avoid using the browser's Refresh button; instead, use links within MIDAS
    • To view the most data about a person without having to scroll, it is recommended to use the highest screen resolution possible
    • If screen space is an issue, it may be helpful to click Collapse All and then expand the sections of data as desired

Are there any known issues with MIDAS?

View the most recent MIDAS Release Notes here.

Do I have to be on the Harvard network to access MIDAS?

Yes. MIDAS access is restricted to the Harvard network, which in general terms means you can access MIDAS from a wired connection inside a Harvard building. If you wish to use MIDAS from home or another non-Harvard location, you must first connect to your Harvard VPN, then open your browser, and then log in to MIDAS. If you wish to use MIDAS from a wireless connection, you must either be on the Harvard University (Secure) network or connect via Harvard VPN. If you need help setting up or running your VPN client software, please contact ithelp@harvard.edu.

Will MIDAS "time out" if I don't use it for a while?

Yes. MIDAS is configured to time out after 30 minutes of inactivity — the maximum timeframe allowed by Central Administration enterprise information security policy. Learn more.

Why do I need to request access if I want to use MIDAS?

MIDAS records include extremely sensitive confidential information. The University is required by law to limit access to confidential data to only the employees who need the access to be able to perform their job responsibilities. Learn more.

How will I know whether my request form was received and processed, and what roles I was assigned?

Once you have filled in your Request Access to MIDAS, please submit it via email to iam_help@harvard.edu. You will receive a notice that a ticket has been generated for your request, and you may track progress there. Once your access has been created, you will receive an email notification with additional information about your roles.

My login works, but I can't access MIDAS. Why?

MIDAS is authenticated via HarvardKey. In addition to needing a valid login, you also need to be authorized to access MIDAS. If you have not yet filled out a Form to Request Access to MIDAS, you will not have authorization to access.

Can I view historical data in MIDAS?

MIDAS is not intended to be a source of historical data (for either students or employees). In some instances, MIDAS may display historical data;  however, this data is not comprehensive. It represents the most current data that has been transmitted from SIS, PeopleSoft, or Advance.

What are the differences between the MIDAS roles?

MIDAS RoleDescription
Basic ReaderUser has the ability to verify a person's affiliation with the University and check a person's HUID.
Enhanced ReaderUser has the ability to verify a person's affiliation with the University, as well as the ability to view additional data fields.
Privileged ReaderUser has the ability to verify a person's affiliation with the University, as well as the ability to view additional data fields, including a person's National ID.
Alumni Privileged ReaderUser has the ability to search for and view Alumni data.
Health & Safety ReaderUser's job responsibilities include emergency response (Harvard Police Department and University Health Services). MIDAS privileges include those of the Privileged Reader, as well as access to emergency contact information and the ability to disable/enable a person's ID card.
Basic ManagerUser can view, create, and modify directory listing data, including directory privacy settings for all people.
Directory Contact Basic ManagerUser can view, create, and modify directory listing data, including directory privacy settings for all employees within the user's associated GEO code (grouping of PeopleSoft departments). Permitted to run the report Group Profile Data by GEO Code.
POI Basic ManagerUser can create Person of Interest (POI) records, as well as view, modify, and delete data for POIs. User may manage only specific types of POIs.
LB Basic ManagerUser can create Library Borrowers, as well as view, modify, and delete data for Library Borrowers. User may manage only library borrowers linked with specific libraries.
Registrar Basic ManagerUser can create records for students and class participants, as well as view, modify, and delete data for students. User may only manage students within specific school codes. Permitted to run the following reports: Students with FERPA Block, Students Privacy Settings, and Students With Privacy Outside Default Range.
HR Privacy Advanced ManagerUser can view, modify, and delete data for employees and POIs.
ID Card Advanced ManagerUser can create POIs, students, and class participants as well as, view, modify, and delete data for the same people. Enabled for ID resolution actions within the application, such as image move or copying and duplicate ID resolution.
Registrar Advanced ManagerUser has the same privileges as Registrar Basic Manager, as well as the ability to update FERPA settings.
Super UserUser is granted the privileges of all other roles. Includes running reports, disabling/enabling ID cards, and viewing National ID numbers.