What are the privacy levels in the Harvard Directory?

1. Internal: Restricted (Internal use only)

  • Administrative use of directory data is permitted in accordance with faculty policy or as mandated by law.
  • Not published in the University online directories.
  • Not shared with the Harvard telephone operators.

2. Internal: School or Department/Tub Only

  • Data may be published in an online or printed directory within a School or tub.
  • Departments must not publish in online locations that are accessible to users from outside the School or tub.
  • Not published in the University online directories.
  • Not shared with the Harvard telephone operators.
  • Information should not be posted in areas that are accessible to the public.

3. Public: Printed Phonebook & Harvard Operators

  • Formerly this privacy was used for the printed directories
  • As of 2009, same definition as Level 4 (for name, role email, phones and addresses)
  • Note: Images with Level 3 will not be displayed in internal online directories.

4. Public: Inside Harvard

  • Data are visible in the University online directory to anyone using a computer that is on the University networks, or to users of computers from outside the Harvard networks, who are able to identify themselves as Harvard users by authenticating.
  • Provided to the Harvard telephone operators.

5. (Public)

  • Data are visible in the University online directory to anyone on the Internet. No authentication required to see the data.
  • Provided to the Harvard telephone operators.