Detailed Use Case Guidance for Collaboration Tools

Note: All data, information, documents, and materials discussed below refer to non-confidential information, unless otherwise specified.

 

If:

Then use:

 
 

Google Apps

SharePoint

A faculty member is collaborating with his/her graduate students on the writing of journal paper or grant proposal

 

A student is writing a senior thesis or dissertation, and needs to get comments (on line) from an advisor and committee

 

A faculty member in a department is filling out a spreadsheet for which courses are going to be offered for the next 1 or 2 academic years

 

A faculty member is filling out a spreadsheet for a candidate's interview schedule

 

A faculty member is filling out a spreadsheet for invited speakers

 

A faculty member and TAs are putting together a reading schedule for a course

 

A faculty member is giving data collection assignments

 

A student is collaborating with other students on class projects

 

A student is creating a student website for a project or course

 

A student is collaborating on a Picasa albums with faculty

 

Anyone is interested in using Picasa for image management -- HAA and others

 

A faculty member is collaborating with a TA on student grades

 

A faculty member is collaborating with others on non-sensitive research (within Harvard and with outside collaborators)

 

A faculty member is collaborating on confidential research data

 

A faculty member is collaborating on high-risk confidential research data

 

A faculty member is collaborating with other faculty on research or projects

 

A faculty member is collaborating with other faculty external to Harvard

 

A faculty member is collaborating with a TA on student grades

 

A staff member is collaborating with staff members in his/her own department

 

A staff member is collaborating with staff members in a different department or more than one department

 

A staff member is collaborating with others to develop progressive versions of a document

 

A staff member is participating on a special committee

 

A staff member is participating on a project team

 

A staff member is leading a project across different departments

 

A staff member is leading a project with team members external to Harvard

 

A staff member is managing confidential documentation

 

A staff member is managing high-risk confidential documentation