HSR Portal Privacy Statement

Introduction

This Privacy Statement describes how Harvard University gathers and uses personal information about users through the Harvard Sponsored Role Portal (hsrportal.harvard.edu). By using this web application, you are consenting to our collection and use of information in accordance with this Privacy Statement.

Users

This Privacy Statement applies to all users of the Harvard Sponsored Role Portal, regardless of relationship to Harvard.  

Information gathering

Harvard may collect through the Harvard Sponsored Role Portal certain personally identifying information about users (“Personal Information”) such as:

• Session ID and unique identifier IDs including login ID and HUID

Personal Information also includes data related to use of the Harvard Sponsored Role Portal application and identifiers or other information about a user’s Harvard affiliation or status. 

Harvard also collects log files of the IP addresses and browsers of computers accessing the application and the pages visited (“Log File Information”).

Use of information

Personal Information is used to prove a user’s identity in order to authorize access to various information, tools or resources. Harvard also may use Personal Information to send an emergency message to all users, to communicate with users in the case of an information security event, and to secure users’ access. Harvard may use and retain email or other communications to staff in order to process inquiries, respond to requests, and improve services.

Harvard may review Log File Information to administer the Harvard Sponsored Role Portal and to provide technical support and help diagnose problems. 

Other uses of information by Harvard are described in other parts of this Privacy Statement.

Sharing of information

Harvard may transmit a user’s Personal Information to other Harvard systems that are integrated with the Harvard Sponsored Role Portal, in order to enable the user to access a service or resource. Information routinely shared with these systems is unique identifier IDs and session IDs.

The Harvard Sponsored Role Portal may contain links to other websites.  Harvard may also share Personal Information with other service providers in connection with data uses described in this Privacy Statement. Each such third-party provider or linked website may have its own privacy policy.  Harvard is not responsible for the privacy practices of such third parties or the content of such websites.

Other sharing of Personal Information by Harvard is described in other parts of this Privacy Statement.

In addition, Harvard may share and disclose Personal Information or Log File Information if Harvard believes that doing so is necessary or appropriate to: comply with any applicable law, regulation, legal process or governmental request; investigate compliance with or enforce this Privacy Statement or any acceptable use policy for the Harvard Sponsored Role Portal; detect, prevent, or otherwise address fraud, security or technical issues; or protect, defend, or enforce the operations, property, rights, and safety of users, Harvard, Harvard affiliates, or others.

Cookies and related technologies

Harvard may use cookies and related technologies (“Cookies”) to gather information when users navigate through the Harvard Sponsored Role Portal in order to enhance and personalize the experience, to help provide services available through the Harvard Sponsored Role Portal, to analyze website usage, and to help improve the Harvard Sponsored Role Portal and our related services. To find out more about cookies, visit https://www.internetcookies.org/.

You can review your Internet browser settings, typically under the sections “Help” or “Internet Options,” to exercise choices you have for certain Cookies, or you can opt out of the collection and use of some Cookies through tools like the Network Advertising Initiative opt-out page. If you disable or delete certain Cookies in your settings, you may not be able to use features of this site.

We may use third-party analytics such as Google Analytics or similar analytics services. For information on how Google processes and collects information using Google Analytics, please see www.google.com/policies/privacy/partners, and for how to opt out, please see https://tools.google.com/dlpage/gaoptout.

The opt-outs described above may not work for all browsers or devices. 

Information protection

There are security measures in place to help protect against the loss, misuse, and alteration of the personal information under Harvard’s control. No data transmission, processing, sharing, or storage by any party can be guaranteed to be completely secure.

Contact information

Please contact ithelp@harvard.edu with any questions or concerns about this Privacy Statement or the practices of the Harvard Sponsored Role Portal.   

Users located outside the US

If you are located outside the United States, please click here for additional Harvard privacy disclosures that may apply to you. 

Changes to this Privacy Statement

This Privacy Statement may be amended from time to time. Any such changes will be posted on this page. This Privacy Statement was last updated on September 13, 2022.