Microsoft 365
Microsoft 365
Overview
Microsoft 365 combines document collaboration and sharing, email and calendar, productivity apps, and communication tools into a single, web-based platform. Because the services and your data are in the cloud, you have access from virtually anywhere at any time. Popular Microsoft 365 apps include:
- Outlook: email, calendar, and integrated access to the full University directory
- Teams: secure, team-oriented, collaboration center that integrates several Microsoft 365 apps into a single workspace
- SharePoint: secure platform for file sharing and collaboration that supports external sharing with non-Harvard faculty and staff, and optional Level 4 data storage (with restrictions)
- OneDrive: secure storage of an individual’s work-related files
- Microsoft Copilot (Basic): AI chatbot featuring chat, content generation, and analysis of uploaded files. It uses current web data, with helpful prompt suggestions to guide interactions.
If you have a Harvard-provided computer, you also have access to the desktop version of Microsoft 365 (Office).
Eligibility
Faculty, staff, researchers, and students* in Central Administration, FAS, College, DCE**, GSAS, SEAS, GSD, GSE, HDS, HKS, HLS, HMS (Quad), HSDM (Quad), Radcliffe, SPH
*College and DCE students are not eligible for Microsoft 365 email
**Extension admitted degree and premedical programs only
Data classification level
Approved for up to Level 3 confidential data
Approved for up to Level 4 confidential data when:
- Sending data using Outlook encryption
- Storing data on SharePoint site configured for Level 4 confidential data (by request only)
Storage
Included storage varies by license type and app:
Outlook:
- A3 and A5: 100 GB
- A1: 50 GB
SharePoint: 10 GB per SharePoint site
OneDrive: 100 GB
Some exception by school or unit apply. Check your OneDrive storage capacity.